Teleconference of 10 March 2011,
8:30 pm CST/9:30 pm EST
The Darling/Walker Family Reunion Association Executive Committee Teleconference Meeting Minutes of 10 March 2011.
On-line for the meeting were: Deloris Mitchell, Thomas Mitchell, Christine Thomas, Robert Thomas, Sr., Eva Thomas, Bernard Darling, John Darling, Joyce Darling, Patricia Jackson, Keneesha Hudson, Jarrod Hudson
Absent: Darryl Darling, Curtis Sherman, Leon Thomas, Jr., Robbie Thomas
The President called the meeting to order at 8:10 pm CST.
1. Minutes: President asked for approval of minutes. Minutes were not available for review.
2. Treasurer Report:
No change from the 3 March 2011 report.
3. President Report:
Room rates for the holiday Inn hotel group has changed but we will be able to keep the room rates quoted from the initial contact. However, the rates will only apply if we reserve 10 sleeping rooms and a meeting room. We will not be able to bring any outside food while using the meeting room. The meeting room will hold 30 people which would cause us to have to add another meeting room at a cost of $400 for each room. If we contract with them to cater the Luau it would cost $49 + tax and gratuity. Children 12 and under half price.
The committee discussed other alternatives for venues to continue planning the reunion.
The President reported there is a pavilion at the city community center but it is on a first come-first serve basis.
The President reported that there is a park (Ski Beach) located on the water at the Naval Base where we can hold a picnic. The Navy has another picnic site on the water on the Perdido River with a large pavilion.
The President said he was still trying to locate a venue where we can hold Luau in the evening. We can plan bowing for Thursday or Friday. The second day would be open for family members to go to the beach, shopping at the outlet mall in Foley, Navy Museum. Then we would have the dinner/Luau on third day. The President will find out if we will be able to use the bowling alley on Friday or Saturday night. The cost of gasoline may have an effect on the number of family members attending this year’s reunion.
Christine suggested that we change the Reunion site to Montgomery, AL and plan a picnic and other activities. Eva offered her back yard for use. Deloris said there is a room at the club house in her subdivision that we may be able to use. She and Buttons will look into it and report back to the committee. The club house has a large room with table and chairs and a large kitchen where we can prepare food.
The President will check with the Air Force regarding Hooper Lodge facilities and the bowling alley. We can use the same Hotel Renaissance used for the 2009 reunion activities and look at possibly doing the Riverboat ride on Friday night
The President called for a vote on changing the Reunion site to Montgomery. It was unanimous that the Reunion site be changed to Montgomery, AL for 2011
Christine will take the family directory and assign each committee member with a number of names to call and inform those family members about the upcoming Family Reunion. Those committee members that would like to identify those names they wish to call will send an email to Christine by Thursday March 17.
6. The President closed the meeting at 9:43 pm CST
Joyce Darling
Secretary